Customer Privacy and Security Statement
MATERIALS MANAGEMENT LLC, LLC (MATERIALS MANAGEMENT LLC) has reviewed the privacy and security requirements related to the protection and processing of individual personal data (collectively, the “Protected Data”) as implemented by various international (the United States and elsewhere in the world) acts, legislation, laws and directives and has developed policies and procedures to ensure that MATERIALS MANAGEMENT LLC is compliant to the extent MATERIALS MANAGEMENT LLC is exposed to customer Protected Data during the provision of services by MATERIALS MANAGEMENT LLC related to the MATERIALS MANAGEMENT LLC Software or Application products. These policies and procedures are in place to ensure the protection of the integrity and confidentiality of any Protected Data, beyond that which MATERIALS MANAGEMENT LLC would normally have in place to meets its obligation of confidentiality with respect to safeguarding customer confidential information.
During the normal course of operations, MATERIALS MANAGEMENT LLC does not maintain, process or utilize active customer Protected Data during the provision of services related to the MATERIALS MANAGEMENT LLC Software and only accesses such customer Protected Data while on customer premises via the customers own networks and systems during the provision of consulting services and or by request of client in a cloud terminal.
Maintenance Services: MATERIALS MANAGEMENT LLC may take possession of customer Protected Data in the course of providing maintenance services to its customers, where a problem report related to the MATERIALS MANAGEMENT LLC Software is submitted by the customer as part of a service request to the MATERIALS MANAGEMENT LLC Technical Assistance Center. In such cases the Protected Data is either immediately de-identified, or is stored in a secured and safe location. MATERIALS MANAGEMENT LLC has acceptable levels of encryption and passwords to protect email and its own internal systems.
Consulting Services: In cases where MATERIALS MANAGEMENT LLC is exposed to customer Protected Data while on-site or in customer cloud admin area performing consulting services related to the MATERIALS MANAGEMENT LLC, such MATERIALS MANAGEMENT LLC personnel are not authorized to retain Protected Data in whole or part, or in any form (printed paper, an electronic file on a MATERIALS MANAGEMENT LLC laptop, for example), to disclose Protected Data to third parties or allow Protected Data to leave the customer premises, systems, cloud or networks either physically or electronically.
Remote access by MATERIALS MANAGEMENT LLC personnel to networks or systems of customers who maintain, process or utilize active Protected Data in connection with their implementation of MATERIALS MANAGEMENT LLC Software is strictly prohibited unless the customer can guarantee such access will not include inadvertent exposure or the introduction of customer Protected Data into MATERIALS MANAGEMENT LLC’s networks or systems.
All MATERIALS MANAGEMENT LLC personnel are required to sign a confidentiality agreement, assuring that customer confidential information will not be disclosed and is otherwise treated in as protective or restrictive a manner as MATERIALS MANAGEMENT LLC’s own most sensitive and trade secret information and data. MATERIALS MANAGEMENT LLC ensures that its contractors or other third party vendors and suppliers who may be exposed or have access to customer Protected Data during the provisions of services to MATERIALS MANAGEMENT LLC agree to terms and conditions as protective of customer Protected Data as those set forth in this Customer Privacy and Security Statement
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